Mitchell Technical Instutute

Privacy Policy

Mitchell Technical College is committed to preserving the confidentiality, security, and privacy of all personal information collected from students and others. Information collected by the college will not be used for any purpose other than for the operation of the college and to ensure delivery of the services that students need and request. MTC will not sell, rent, or lease any student information to any third parties.

WHAT IS FERPA?

The Family Educational Rights and Privacy Act of 1974 (FERPA), also known as the Buckley Amendment, protects the privacy of student records. The Act provides for the right to inspect and review education records, the right to seek to amend those records, and to limit disclosure of information from the records. The Act applies to all institutions that are the recipients of federal funding. The regulations for FERPA can be found in 34 CFR Part 99.

WHEN DOES FERPA APPLY?

FERPA applies once a student begins taking any course offered by the college and thereafter covers all records relating to the student’s status as such at the college, no matter when the records are created or received. For instance, applicants who apply and are not admitted or choose not to attend are not classified as students for FERPA purposes, but once a student registers, his or her application file and subsequent information secured by the college becomes a FERPA-protected student record. Student status does not begin until a student begins taking at least one course at the college either on campus or online.

WHAT IS PERSONALLY IDENTIFIABLE INFORMATION?

Any record that can be linked to a specific student, whether by name, by social security number, by student ID, or through any other kind of personally identifiable information (e.g., transcripts, financial records, assignments, etc.) is covered. Some student records are known as “directory information” – things like address, phone number, dates of enrollment, etc. – and these can be disclosed without the student’s consent unless the student specifically asks that they be kept private.

HOW IS YOUR PRIVACY PROTECTED ON MyMTC?

Mitchell Technical College shall shall take every precaution to maintain adequate physical, procedural and technical security with respect to our offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure or modification of the user’s personal information under our control.

The college also uses TLS (Transport Layer Security) for authentication and private communications in an effort to build users’ trust and confidence in the internet and website(s) use by providing simple and secure access and communication of all information transferred across the internet to Mitchell Technical College.

Student information, including personally identifiable information, grades, and coursework, is stored in secure locations with proper access controls; the availability of said information is strictly limited to MTC faculty and staff with a valid need to know. Mitchell Technical College may share student PII to a third party, such as to providers of financial aid or federal or state authorities, in accordance to the exceptions listed in MTI Policy 1061. In cases when MTC shares student PII to a third party or over the internet, that information is shared using secure encryption methods.

Mitchell Technical College courses are housed within the Jenzabar Learning Management System (LMS). Jenzabar provides a secure environment for faculty to post assignments and tests while ensuring privacy of individual student grades. (Jenzabar’s privacy policy can be found here: https://www.jenzabar.com/jenzabar-privacy-policy .) Students and faculty accessing the LMS use a secure single-sign-on from the MyMTC portal. Mitchell Technical College issues each student and employee a unique username for access to the MyMTC portal. The username and password identifies users to the system on each subsequent visit. Students and faculty are instructed to safely secure their username/password and they accept responsibility for the security of their personal passwords.